A Seat Awaits Help Center

Navigation

• Pan: Click and drag on the canvas background to move around
• Zoom: Use Ctrl/Cmd + scroll wheel, or pinch on touch devices
• Move Tables: Click and drag any table to reposition it. Alignment guides appear to help you line up with other tables
• Select: Click a table to see its details in the right sidebar
• Edit: Double-click a table to edit its name, shape, or capacity

Table Types

Tables are rendered to real-world scale (24 pixels = 1 foot). Click "Add Table" in the toolbar to choose from preset sizes or create a custom table.

Rooms & Boundaries

Define rooms to visualize your venue layout to scale. Each room has a name and real-world dimensions in feet.

• Add multiple rooms (e.g., "Main Hall", "Cocktail Area") via Canvas Settings
• Room boundaries display as labeled outlines on the canvas
• When you drag a table near a room edge, the boundary highlights in amber
• Deleting a room gives you the option to keep or remove its tables

Grid & Snap

Use the grid to precisely position tables. Access these from the Canvas Settings (gear icon) in the toolbar or quick-toggle via the settings dropdown.

• Show Grid: Toggle grid lines on the canvas for visual alignment
• Snap to Grid: Tables and shapes automatically snap to grid points when moved
• Grid Spacing: Choose from Small (~2ft), Medium (~4ft), Standard (5ft), or Large (10ft)
• Room Boundaries: Toggle room edge outlines and labels on/off

Decorative Shapes

Add shapes like dance floors, stages, bars, or buffet areas to your floor plan. Click the shapes icon in the toolbar to add them. Shapes can be dragged, resized, and labeled just like tables.

3D Preview

Get a realistic 3D view of your floor plan! Access it from the Canvas Settings dropdown (gear icon) and select "3D Preview". It renders your tables with chairs, room boundaries, and proper spacing — perfect for visualizing your venue before the big day.

Templates

Save and reuse your table layouts across events.

• Save Layout: Save your current table and room arrangement as a reusable template
• Load Layout: Apply a saved template to replace your current floor plan
• Start from Template: When creating a new event, choose a saved template to start with a pre-built layout

Table Details Panel

When you select a table, the right sidebar shows:

• Table name, type, and capacity
• List of assigned guests
• Option to unassign guests (returns them to the sidebar)
• Edit and delete buttons

View Modes

Toggle between Floor Plan (visual layout) and List (table format) using the toggle pill in the toolbar. List view is great for reviewing all tables and their guests at a glance.

Keyboard Shortcuts

Adding Guests

There are two ways to add guests:

• Manually: Click "Add Guest" and fill in their name, group, and optional notes
• AI Import: Upload a CSV or Excel spreadsheet (.csv, .xls, .xlsx) and let our AI extract guest names

Guest Information

Each guest can have:

• Name: Full name (required)
• Group: Organize guests by party, family, company, etc.
• Dietary Preferences: Track vegetarian, vegan, allergies, etc.
• Notes: Any additional information
• Table Assignment: Which table they're seated at

Search & Filter

Use the search bar in the guest sidebar to find guests by name or group. Filter by group or table assignment (including "Unassigned" to see who still needs a seat).

Drag & Drop Seating

Drag any guest card from the sidebar and drop it onto a table on the floor plan. The table will highlight in blue when you hover over it. To unassign a guest, select their table and click the unassign button next to their name.

Supported File Types

• CSV: .csv (comma-separated values)
• Microsoft Excel: .xls, .xlsx

If your list is in Google Sheets, Numbers, or another app, export it as CSV or Excel before uploading.

How It Works

1. Click the import button (↓) next to "Add Guest" in the sidebar
2. Drag and drop your CSV or Excel file, or click "Browse files" to select it
3. Click "Import Names" (or enable "Show column selection first" to pick columns manually)
4. Review the extracted names — edit, remove duplicates, or add missing guests
5. Click "Import" to add them all to your event

Tips for Best Results

• One guest per row works best in spreadsheets
• Use clear first and last name columns when possible
• The AI handles messy formatting, combined cells, and honorifics
• Duplicates are highlighted — review before importing
• You can manually add or remove names before final import

Share Your Seating Chart

Click the event name in the toolbar and select "Guest QR Code" to open the sharing modal. You'll get:

• QR Code: Download as PNG to print on invitations, table cards, or signage
• Shareable Link: Copy and send via email, text, or social media

What Guests See

When guests visit the shared link or scan the QR code, they'll see a simple search page where they can:

1. Enter their name in the search box
2. See matching results as they type
3. Click their name to see their assigned table

This is perfect for placing at the entrance of your venue so guests can quickly find their seats!

Invite Collaborators

1. Click the "Invite" button in the event toolbar
2. Enter the collaborator's name and email address
3. They'll receive an email invitation with a link to join
4. Once they accept, they'll have access to your event

Live Collaboration Features

• Live Cursors: See where other collaborators are pointing on the floor plan
• Selection Indicators: Tables show colored rings when another user has them selected
• Editing Indicators: See who's editing which guest or table
• Real-Time Sync: All changes appear instantly for everyone
• Collaborator Strip: See who's currently online in the toolbar

Managing Access

As the event owner, you can manage collaborators through the Invite modal. Remove access at any time by clicking the trash icon next to a collaborator's name.